job: Free Spirit Media (Chicago)

Click to access free-spirit-media-admin-coordinator.pdf

The Administrative Coordinator is responsible for administrative and project management across the organization. This person will provide support to the Executive Director and other members of the Leadership Team, and will be supervised by the Development & Communications Manager.

The Administrative Coordinator fulfills an important role to ensure sustainability and consistency across Free Spirit Media.
The ideal candidate will be highly organized, able to thrive in a fast-paced environment and be able to handle multiple projects at one time.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Provide administrative, scheduling and communications support for Executive Director
Support meetings of Staff, Board of Directors and committees, including scheduling, room prep, food coordination and clean up
Maintain donor database and oversee process for acknowledgment letters
Manage FSM Office facilities and reception needs
Maintain system for ordering and storing office supplies
Prep incoming bills and outgoing checks for Operations Manager
Manage inquiries through the org-wide informational email account
Track completion of credit card reconciliations and mileage reimbursement
Manage instructor sub requests and assignments for in-school and out of school time

Support organization-wide file management in shared drive (curriculum documents, financial forms, ASM tracking forms)
Provide transportation support for programmatic needs (interviews, field trips)
Ensure organization-wide evaluation compliance–survey building and analysis of results

Ensure compliance for programmatic reports and dashboards

Qualifications, Education and/or Experience

A minimum of two years of administrative or operations experience, preferably in a non-profit setting

Excellent computer skills and proficiency in Microsoft Excel, Word, Google products, CRM
databases, CitySpan
Excellent verbal and written communication skills
Excellent organizational and project management skills
Ability to handle multiple projects at once with strong follow-up skills
Demonstrated interest in Free Spirit Media’s mission and commitment to social justice
Work Requirements
This is a full- time position. Hours may exceed 40 hours per/week.
Some evenings and weekends are required. Free Spirit Media is an equal opportunity employer. Ability to drive and access to a reliable vehicle is strongly recommended.
Compensation & Benefits:
Salary: Competitive and commensurate with education and experience; Range $
Benefits: Competitive package including healthcare, dental, and vision; IRA match after 1 year
Paid Time Off: 18 days accrued during first year in addition to paid holidays
Professional development: Funds available to support staff in achieving career objectives
To Apply:
Please e-mail resume, cover letter, and salary history
to with subject
line: Administrative Coordinator
Candidate: {Your Name}.
Free Spirit Media is an equal opportunity employer committed to fostering a diverse and equitable environment in which all staff can excel regardless of race, ethnicity, age, faith, gender identity, sexual orientation, and ability. People of color, women, individuals with disabilities and veterans are encouraged to apply.
About Free Spirit Media:
The mission of Free Spirit Media is to cultivate diverse youth voices to transform media and society. Free Spirit Media provides youth on Chicago’s South and West sides with a comprehensive foundation in media literacy and a hands-on media production experience through a youth development lens. We employ a holistic program model to develop youth into productive, connected, and engaged adults.
Since our founding in 2001, Free Spirit Media has empowered more than 5,500 youth to share their stories, discover their potential, and engage their peers and communities through digital media. Free Spirit Media’s programming includes school-based media arts education, after school digital media programs, and advanced pathways programs that connect participants with opportunities in professional media industries. Participants at all ages and levels of our programming are supported in developing 21st Century skills that prepare them for success in college and careers. Please see for more information.
%d bloggers like this: